1st July1985

  Indian Society for Advancement of Material and Process Engineering (ISAMPE)

C/o Institution of Engineers (Indian), Ambedkar Veedhi, Bangalore - 560001

Under the Karnataka Societies Registration Act 1960 and the rules framed there under.

MEMORANDUM OF ASSOCIATION

1. Name: The name of the Society shall be Indian Society for Advancement of Materials and Process Engineering hereinafter called the Society and an acronym for it is ISAMPE.
2. Objects: The main objects of the Society are advancement and dissemination of scientific engineering and technical knowledge particularly with respect to the manufacturing and processing of material through education, research and the compilation and dissemination of information by way of publications, conferences, etc., to serve technical and professional needs and interests, and to benefit the general public. The Society does not contemplate pecuniary gain or profit to the Members thereof.
   
   It is hereby expressly noted that in terms of Sec. 3(g) Karnataka Societies Registration Act 1960 the Society apply their profits and other income, if any, for attainment of objects set out herein before and that payment of any dividend or distribution of any income or profit among the Members is prohibited.

3. Office: The Office of the Society shall be situated at Institution of Engineers (India), Ambedkar Veedi, Bangalore -1 till alternative arrangements are made for the location of the Office, subject to any change in location of the Office to be intimated to the Registrar.

4. Name and address for communication by the Registrar: Subscriber to the Memorandum of Association authorized by the Society for communication by the Registrar.

      Dr. A.R. Upadhya, Scientist, Structures Division, National Aeronautical Laboratory, Bangalore -5600017.

5. Executive Board: The following persons constitute the first Executives of the Society in accordance with Rules and Regulations annexed.

ISAMPE register as a Society vide S No . 185/85-86/BCC on the 16th  Sept. 85 under the Karnataka Societies Registration Act, 1960.

6. Subscribers to the Memorandum of Association

Dated the 1st day of July 1985

Witness : Name: M. Subba Rao
Address : Scientist, Structures Division , NAL, Bangalore-560017
Description : Madela Subba Rao
Age : 39 Years
Occupation : Scientist
Signature : Sd/-
Date : 01.07.1985

RULES AND REGULATIONS OF

 “INDIAN SOCIETY FOR ADVANCEMENT OF MATERIALS AND PROCESS ENGINEERING” -  (ISAMPE)

1.0. Title: The Name of the Society shall be “Indian Society for Advancement of Materials and Process Engineering” hereinafter the called the ‘Society’ and an acronym for it is “ISAMPE”

1.1 Registered Office: The Registered Office of the Society shall be situated at the Institution of Engineers (Indian) Ambedkar Veedi, Bangalore 560001 till alternative arrangements are made for the location of the Office.

1.3. Fiscal Year: Fiscal Year shall be the same as the Official Year

2.0. Purpose: The Society is formed for the exclusive purpose of advancing and disseminating scientific engineering and technical knowledge particularly with respect to the manufacturing and processing of material, through education, research and the compilation and dissemination of information by way of publication, conferences, etc. To serve technical and professional needs and interests, and to benefit the general public. The Society does not contemplate pecuniary gain or profit to its Members.

The way that this purpose shall be accomplished shall be stated in the Rules of the Society and such other regulation that the administrative body of this Society shall determine from time to time . The Society shall consist of members as stated hereunder and they shall be entitled to the rights and privileges mentioned hereinafter. 

2.1. Membership: The Members of the Society shall be classified under four  categories:

1. Fellow
2. Professional Member (inclusive of Founder Member)
3. Honorary Member
4. Corporate Member

Students and Patrons may be also associated with the Society but they shall not be entitled to vote like the Members of the Society.

2.2 Qualification Requirements: Minimum age for eligibility for Membership shall be 18 years.

1. Fellow: Person with high professional standing and having experience in the relevant field of not less than ten years are eligible to be admitted as Fellow.
2. (i) Professional Member: The Professional Member shall be required to be an Engineer with at least a Bachelors Degree or equivalent, or a Scientist with at least a Masters Degree in relevant scientific discipline, or other with a professional participation in the research, development, application or sales of material and /or process technology.
   (ii) Founder Member: All those person who have been Professional Member of the Society prior to its formal inauguration shall be recognized as Founder Member. The Founder Member shall have option o become Member for Life by paying a lump sum fee of Rs. 750=00 in one to three equal installments within a span of six months.
3. Honorary Member: Any person who has meritoriously fostered advancing of materials and /or process technology, or enhancing the attainment of the Societies objectives may be awarded an Honorary Membership for Life which shall be bestowed at a special ceremony thereof. Such Member shall be a Member at large of all the Chapters of the Society.
4. Corporate Member: Bodies or Institutions caring on activities relevant to the professional field of the Society and they shall exercise their rights through a Respective nominated by them.
5. Student: Student shall be a person who is a bonafide student in a course of study directed towards the attainment of an academic degree of relevance to the professional field of this Society and he/she shall be required to continue such studies during his/her association with the Society.
6. Patron: The Executive Board may confer the title of Patron on individuals by virtue of their donation to the Society. The minimum amount of donation for this purpose shall be fixed by the Executive Board from time to time.

2.3.  Rights & Privileges: Fellow, Honorary Member and Professional Member are   entitled to vote.

Every Corporate Member will be entitled to one vote and it will be exercised   by the authorized respective.

1. Student shall have the right to hold any Office of the National Student Chapter only and he/she is eligible to vote only in deliberation of this Chapter. Student, if duly qualified shall be eligible for appointment to any Committee Constituted by the Executive Body of the Society or of its Chapters.
2. Each Member, Student and Patron shall have the right to attend all open and general meetings of the Society.
3. Only Fellow and Professional Members shall have the right to hold any Office of Executive Council or any elected Office of the Chapter except for the Student Chapter.
4. Each Member shall have the privilege of transferring membership in any classification in any other chapter to membership in the same classification in any other chapter without penalty.
5. Each Member, Student and Patron of the Society shall have the right to resign therefrom. He shall cease to be a Member, Student or Patron on the date of acceptance of his resignation by the Executive Board.

2.4. Admission to Membership: Every candidate for election to Fellow shall be proposed by a Fellow who knows the candidate personally and shall be seconded by at least two Fellows or Professional Members who also know the candidate personally. The form of application shall be signed by the proposer and the seconders. Every candidate for election to Professional Member shall be proposed and secondary by a Fellow or a Professional Member who knows the candidate personally. The proposer and the seconder shall sign the form of application.

         The proposal form for Student Associateship shall be signed by a Fellow or Professional Member who knows the candidate personally. Student can apply for transfer to the grade of a Professional Member within three months of the award of a qualifying degree or equivalent.

Honorary Member shall be admitted by a resolution at a meeting of the Executive Board hereinafter defined, on being accepted by the Board by majority through a ballot voting.  An applicant who wishes to become a Corporate Member should sign the application form supplied by the Office of the Society and send it to the Executive Board supported by the signatures of two supporters who are Fellow or Professional Members of the Society.

All application and nominations for the Membership / Associateship shall be scrutinized by the Membership Committee, hereinafter defined and their recommendations will be placed before the Executive Board for acceptance. Membership/ Associateship will commence on the receipt of acceptance of the Membership/Associateship and of initial fees, as applicable, from the applicant/nominee. The Executive Board reserves the right to reject an application for Membership/Associateship or grade an applicant to some other class of Membership without assigning any reason whatsoever. Corporate Member shall, at the time of paying the subscription, inform the name of the representative and his alternate, either of whom would participate in the meeting and exercise the voting rights.

The Executive Board can also admit Members by inviting suitable person or Corporate Bodies to join the Society in the appropriate grade of Membership.

2.5.  Ceasure of Membership other than by Resignation:

1. The Corporate Member ceases to be a Member if he is adjudged insolvent or if the body or Institutions is dissolved by an order of the Court or by a resolution of its management.
2. If a Member /Associate of the Society is guilty of willfully disobeying the rules of the Society or orders of its administration bodies or commits a willful breach of order at any of the meeting or if any reason it shall appear to the Executive Board that the willful action of the member are detrimental to the advancement of the purpose of the Society, the Executive Board shall investigate facts of the matter and  expel him from the Membership / Associateship after due consideration of his reply, if any received by the stipulated time.
3. Default of Subscription: If a Member / Associate defaults in the payment of subscription fees for more than 3 months, he is considered to be not in good standing and he shall be so informed. His rights and privileges, as a Member/Associate shall stand suspended until the arrears are cleared. If the period of default extends to two years, the Executive Board will automatically communicate to the Member/Associate his ceasure of Membership / Associateship.

2.6.  Register of Member / Associates: The Society will keep a register in which shall be entered:

1. The name and address of each Member / Associate.
2. The nature and type of activity carried on by each Member / Associate.
3. Class of Membership Associateship in which each Member / Associate is enrolled.
4. Names of representative and alternate reprehensive of each Corporate Member.
5. The date on which each Member / Associate is admitted to the different grades of Membership of the Society.
6. The date on which any Member / Associate ceases to be a Member / Associate.

3.0.   Fees: The admission fee, annual subscription fee, life membership fee shall be paid by different category of Members / Associates as stipulated by the Executive Board of the Society from time to time.

4.0.  Executive Council & Office Bearers of the Society: Office Bearers of this Society shall be the President, the Vice President, the Secretary, the Joint Secretary-1, the Joint Secretary-2, the Treasurer, the Director and the Joint Director. This person together would from the Executive Council of the Society.

4.1.  Executive Board: The Executive Board shall include all the Members of the Executive Council, the immediate past President, the Chairperson of the Standing Committees constituted by the Executive Council and the Chairman of Chapter, if any. The Executive Board shall be the principal administrative body of the Society. All Members of the Executive Board shall function in an honorary capacity.

4.2.   Duties of Office Bearers:

         President: The President shall be the principal Executive Officer of the Society. He will preside at all meetings of the Society and its Executive Board. He shall have the duty of furthering the objectives of the Society and shall promote the interest of the Society. He shall supervise the activities of the Society and shall perform such duties as may be specified or implied in these rules or as may be requested of him by the Executive Board.

         Vice President: The Vice-President shall be the second Executive Officer of the Society. He shall co-ordinate the activities of various committees of this Society and he shall perform such other duties as assigned to him by the President on behalf the Executive Board. The Vice President, in the event of the absence of the President or his inability to serve shall the powers of the President to perform the duties of the President.

         Secretary: The Secretary shall assist the President and the Executive Board in conducting the business of this Society. He shall call advance notification of all meetings of the Society to the Members and other interest persons and he shall notify the Executive Board of all meetings thereof and he shall maintain a permanent record of the proceeding of such meetings. He shall have custody of the Society’s Rules / Regulations, books other than those which are required to be kept by the Treasurer, all Society’s supplies and such other items and things as may be required by the Executive Board. He shall conduct and report upon all matters of correspondence pertaining to the affairs of this Society and he shall maintain all records as may be required by the President or Executive Board and he shall perform such other duties as may be specified or implied in these rules or as may be assigned to him by the President on behalf of the Executive Board.

         Joint Secretary-1: The Joint Secretary-1 shall assist the Secretary in his work and share his responsibilities. Joint Secretary shall also perform such other duties as may be assigned to him by the President on behalf of the Executive Board.

         Joint Secretary-2: The Joint Secretary-2 shall assist the Secretary and the Treasurer in their work and share their responsibility. Joint Secretary-2 shall also perform such other duties as may be assigned to him by the President on behalf of the Executive Board.

         Treasurer: The Treasurer shall maintain the permanent financial records of this Society and he shall be responsible for the safe keeping of the Society’s funds. He shall report the financial status of the Society to the Executive Board at least four times during the business year. Subject to the approval thereof by the Executive Board, he shall disburse Society’s funds to pay all bills and other claims against the funds of this Society and he shall collect all fee and other monies payable to the Society. He shall assist the President and the Executive Board in conducting the business of the Society and he shall perform such other duties as may be specified or implied in these rules or as may be assigned to him by the President on behalf of the Executive Board.

         Director: The Director shall participate in the affairs of the society to promote furtherance of the objectives of the Society. He shall report to the Society’s Executive Board on all proceeding and other matters of such meetings which are germane to the affairs of this Society. He shall assist the President and the Executive Board in conducting the business of the Society and he shall perform such other duties as may be specified or implied in these rules or as may be assigned to him by the President on behalf of the Executive Board.

         Joint Director: The Joint Director shall assist the Director in furtherance of the objectives of the Society and shall perform such other duties as may be assigned to him by the President on behalf of the Executive Board.

4.3.  Proceedings of Executive Board and Co-option: The Executive Board may  exercise all such powers of the Society as are not stated expressly and other than those required by the Rules to be exercised by the General Body of the Society.

   The Executive Board may frame their own rules for the purpose of conducting or regulating their proceedings and may amend or revised them as and when they deem fit for amendment / revision.  On any matter the decision will be taken by ballot voting if so desired by the President or any other Board Member.

   The Executive Board may at their first or subsequent meetings after the Annual General Meeting, co-opt out of the General Body of Members/ Associates, any Member / Associate for some specific task. Such Co-opted Member / Associate will hold office at the pleasure of the Executive Board.

4.4 Meetings and Minutes: The Executive Board will meet at least once in two months to dispose of all pending business and aftner, if necessary.  Five Members of the Executive Board, of which at least three are Council Members, will form the quorum for meeting of the Executive Board.

At the meeting of the Executive Board, the President of the meeting will have a casting vote in addition to his own vote.

The Executive Board will keep or cause to be kept minutes of the proceedings of its meetings, as also of the meetings of the General Body.  Such minutes will be open for inspection during the business hours by any Member of the Society who will give at least 48 hours notice to the Secretary regarding his desire for inspection of the minutes.

4.5 Appointment of other Staff: The Executive Board may appoint any person or persons to work under Secretary with such designation and on such remuneration and conditions of service as the Executive Board may determine.

5.0.   Elections, Nomination and Tenure of Office Bearers of the Executive Council:

5.1.   Election of Office Bearers: At the end of every odd official year, in the month  of December, election will be held to fill up the vacancies of Vice-President, Joint Secretary-1, Treasurer and Joint Director.  At the end of every even official year, in the month of December election will be held to fill up the vacancies of Secretary, Joint Secretary-2 and Director.  Until the formation of the first partially elected Executive Council in Jan 1988 the affairs of the Society would be looked after by the Executive Council formed and approved by the Founder Members.  At the time of the formation of the Executive Council in January 1988, the then Vice-President of the Executive Council shall take over as the President of the Executive Council for a period of 2 years, whereas, the Secretary, Joint Secretary-2 and director of the Executive Council shall continue to hold term of one year.  The other vacancies of Vice-President, Joint Secretary-1, Treasurer and Joint Director shall be filled up by election to be held in the month of December 1987.  During the years subsequent to the formation of the Executive Council in 1983, the vacancy of the President on completion of the term of office will be filled up by the advancement of the then Vice-President, whereas, other vacant posts of office bearers will be filled-up by election, according to the procedure specified herein after

5.2 Qualification, Requirements and Restrictions:

1. No person shall be eligible for election to any of the Officers of the Executive Council of this Society unless he shall be qualified in accordance with the following requirements and restrictions.  He shall have, and for not less than one year preceding his election, been a Member in good standing in this Society.
2. He shall be required to have been duly nominated as a candidate for election to such office in accordance with the election procedure specified hereinafter.
3. Each candidate for election to any office of the Executive Council shall be required to be either a Fellow or a Professional Member.  No person shall be candidate for simultaneous election to more than one office of the Executive Council.
4. No person shall be eligible to hold the same elected office of the Executive Council for more than two terms, each of two years, consecutively.
   

Elections shall be conducted in the following manner: 

        1.  The President shall appoint on approval by the Executive Board two election tellers from among the Society’s Members in good standing and who are not candidates for election.

  2.  The President shall call a ballot with voting instructions thereon to be   mailed to the addresses on record of each Member of this Society who is entitled to vote.  Such a ballot shall be accompanied by an envelope addressed to and bearing sufficient pre-paid postage for returning to the designated election teller.  The name of each candidate duly nominated here shall be listed in alphabetical sequence under each respective office and on all such ballots.  30 days from the date of mailing shall then be allowed for return of ballot with voting thereon.

  3.   Cast ballot shall be required to be returned to the designated election teller on or before the specified date prior to the Annual General Meeting.

  4. Ballot shall be required to be sealed in aforesaid envelope and the name of the voter shall be required to be written and signed on the outer surface thereof.

  5. The election teller shall collect and preserve such ballots received during the allotted time.  On the expiry of the allotted time, the two election tellers, in the presence of at least two Office bearers of Executive Council shall separate the ballots from said envelopes and shall count the vote; the results of such voting shall be reported in the following Annual General Meeting.

  6. A simple majority on qualifying votes cast by Members eligible thereto shall be required for election to each respective office and all candidates receiving such majority votes shall be declared as elected to such office provided further that in the event that the balloting shows equal number of votes for two or more candidates, then the candidates having the maximum length of Membership in the Society shall be deemed to have been elected to that office. If the length of Membership is also same, then the person who is senior by age shall be deemed to have been duly elected.

5.4.  Term of Office: The elected officers namely, Vice-President, Secretary, Joint Secretary-1, Joint Secretary-2, Treasurer, Director and Joint Director shall assume the duties and the powers of the respective officers on the first day of the official year and they shall normally serve a term of two years duration and until their successors are elected and installed in the office.  On the same day, the former incumbents shall relieve the respective offices.  The term of office of the President shall be also normally two years.

5.5.  Vacancies: Vacancies in any office except that of the President shall be filled up by appointment by the President subject to the approval of the Executive Board.  The persons appointed shall perform his duties in that office until the time of the next election.  The Vice-President shall become President for the balance of the term in the event of a vacancy of that office.

6.0.  General Body Meeting: At least one General Body Meeting shall be held before the 31st March of each official year.  This meeting shall be designated as Annual General Meeting wherein the election of new office bearers is reported to the General Body.  At this meeting, the General Body shall (1) receive and consider the annual report of the Executive Council of the previous official year on the status of the Society, (2) receive and consider the statement of accounts made up to the end of the preceding fiscal year, (3) appoint the auditors for the current fiscal year, (4) receive the report of the election teller on the election of the council, (5) consider alteration, addition/ deletion, if any, to the rules and regulations of the Society, (6) deal with such other business of the society as may be necessary.

The Council may at any time also call a General Body Meeting at such a day and such an hour as may be required by the Council.  The Extraordinary General Body Meeting may also be convened at the request of the 10% of the Members of the Society or 20 Members, whichever is more, for transacting any special business of the Society.  The requisition for such a meeting must be in writing signed by the Members and must be deposited at the Registered Office of the Society and must indicate the objectives of the meetings and specify the general nature of the business to be transacted.  However, the business to be transacted shall not deal with any alteration or addition/ deletion to the Rules and Regulations of the Society.  The Council shall then proceed to convene such a meeting within 40 days of the deposit of the requisition at a time and a place to be stipulated by the Council.  The business at such meeting shall be confined to the business for which it was convened and such a meeting shall not transact any other business.

6.1.  Notice of Meeting: At least a notice of 21 clear days specifying date, hour and place of meeting will be given to every Member for holding any General Body Meeting of the Society, whether annual, ordinary or extraordinary.

6.2.  Quorum: No business will be transacted at any general body meeting unless there is a quorum.  25% of the Members of the Society or 50 Members whichever is less, shall constitute of quorum for the General Body Meeting.  If within 30 minutes of the time appointed for a General Body Meeting, a quorum is not present, the meeting shall stand adjourned to such date, hour and place as the Members present at the meeting may fix.

6.3.  Adjourned Meeting: A General Body Meeting which is adjourned for want of quorum can transact the business for which it was convened without a quorum, when it is called again.

6.4.  Voting at General Body Meeting: Resolution put to vote at General Body Meetings will be decided by show of hands.  In case of a tie, the President will have a casting vote in addition to his own vote.

   Every resolution which is duly passed at any General Body Meeting will be  binding upon all Members of the Society

7.0 Finance & Audit:

7.1. Means: Apart from the annual subscription, Life Membership fee and Admission fee from Members of the Society, the Society may receive money as donation or gifts, and / or borrow, raise or secure the payment of money or receive money on deposit with or without interest for the benefit of the Society, and on prior  approval by the General Body at such time or times or in such manners as may be thought fit as security for any such money borrowed, raised or received, mortgage pledge or charge the whole or any part of the Society in such manner as may be expedient.

The Society may invest and otherwise deal with the funds of the Society in such manner as determined from time to time by the Executive Board and open and operate current, fixed deposit, saving or other accounts with any scheduled bank.

7.2 Borrowing Power: The Executive Board may raise a loan on such terms and conditions as may be deemed necessary for a specific purpose with the prior approval of the General Body.

7.3 Society Funds: All monies and funds of the Society will be received by the Treasurer who will pay the sums into an account opened in the name of the Society with a Bank or Banks approved by the Executive Board.  All the cheques will be signed by any two of the following office bearers of the Society; President, Treasurer & Secretary, or by the other office bearers authorized by them on their behalf.

7.4 Accounts: Proper accounts of the receipts and expenditure, assets, credits and liabilities of the Society and of all sales and purchases of goods by the Society shall be maintained for each fiscal year.  The books and accounts shall be kept at the Registered Office and subject to any reasonable restrictions as to be time an manner of inspection as may be imposed by the Executive Board shall be open for inspection to the Members at all times during business hours.

7.5 Audit: A regular annual audit of the financial records of the Society shall be made at the close of each fiscal year by a Chartered Accountant duly appointed by the General Body at its previous annual General Meeting.  The report of the auditors shall be placed for approval by the General Body at is subsequent Annual General Meetings.

8.0 Participation and Affiliation: The participating Societies shall be Societies or Organizations which desire to the specially associated with the work of the Society and which have been admitted by a resolution of the General Body Meeting to the privileges of participation as prescribed by the Rules and Regulations from time to time in force.

8.1.  The Society and all  participating Societies shall be  separate entities, each  acting under its own Rules and Regulations and shall not by the fact of participation become responsible for or acquire control over the acts of each other.

8.2 Any participating Society may at any time withdraw from participating after giving two months’ notice of its intention to do so.  The participation of any Society may be terminated by a resolution of a General Body Meeting after due notification to this effect has been given to the participating Society concerned and the effect of this decision shall be communicated in writing to such Society and the participation of such Society shall be terminated at the expiry of two months from the date of such resolution.

8.3 With the approval of the General Body, the Society may enter into affiliation or participative arrangement with any other Professional Society of interest and benefit in furthering the objectives of the Society.

8.4 Privileges of the participating or Affiliating Society:  The ISAMPE or other Society entering into affiliation and / or participative arrangement shall enjoy the privileges as agreed upon mutually by the two Societies, from time to time.

9.0 Regional Chapters and National Student Chapter: The Society may approve establishment of regional chapters at important centers in India, headed by Chairman and assisted by a Secretary, Treasurer and upto four Members, who all together will born the Executive Committee are elected and honorary.  The Society shall provide model bye-laws to be adopted by the Regional Chapters. The Chairman of the Regional Chapter shall be the ex-officio Member of the Executive Board of the Society.

The Society may also approve establishment of National Student Chapter with its regional branches. The Society shall provide model bye-laws to be adopted by the National Student Chapter and its branches. The Student Associates shall be eligible to hold all the posts of office bearers of National Student Chapter and its branches. The Chairman of the National Student Chapter shall be ex-officio Member of the Executive Board and shall have the right to vote in the deliberation of the Executive Board.

10.0. Committees:

10.1. Standing Committee: Subject to the approval by the Executive Board, the President may appoint the following Standing Committee, which shall serve at the pleasure of the Executive Board:

1. Finance Committee
2. Rapport Committee
3. Rules Committee
4. Programme Committee
5.      Publication Committee
6.      Technology Committee
7. Membership Committee with Vice-President as Chairman
8. Student Affairs Committee

10.2. Special Committees: Subject to the approval thereof by the Executive Board, the President shall appoint any Special Committees as considered desirable by him.

11.1. Property: All immovable and movable properties of the Society including  monies, securities, banking accounts and credits shall vest in the Council which shall have power to sell, transfer, or otherwise deal with, dispose of and use the same in such manner as it considers conductive to the interests of the Society.

11.2. Notices: All notices, other than a show cause notice, to be given to any  Member/Associate will be deemed to have been duly given if posted, under certificate of posting, to the Member’s/Associate’s address appearing in the Register of the Members maintained by the Society.

Show cause notices shall be served by Registered post or delivered in person to the Member/Associate concerned under due acknowledgment.

13.0. Alteration of Memorandum of Association: Whenever it shall appear to the Governing Body of any Society registered under this act which has been established for ant particular purpose or purposes that it is available to later extend or abridge such purpose or for other purpose specified in Section 3, the Governing Body may submit the proposition to the Members of the Society in a written or printed report and may convene a Special General Meeting for the consideration thereof according to the rules and regulations of the Society. But no such proposition shall be deemed to have been approved unless such report have been delivered or sent by post to every Member of Society 21 days previous to the date of the Special General Meeting converted by Governing Body for the consideration thereof, and unless such proposition shall have been agreed to by the votes cast in favor of the proposition by Members who being entitled so to do, vote in person or where proxies are allowed by proxy and such votes are not less than three times the number of votes if any, cast against the resolution by Member so entitled voting and confirmed by a similar majority of votes at a Second Special General Meeting convened by the Governing Body after an interval of thirty days after the former meetings.

14.0. Change of Name, Rules and  Regulations: The name and  the rules and regulations of a Society may be amended by a resolution passed at a Special General Meeting convened for the purpose of which written or printed notice shall have been delivered or sent by post to every Member of Society 21 days previous to the date of the Special General Meeting and the resolution proposing the amendment is passed by the votes cast in favor of the resolution by Members who being entitled so to do vote in person or where proxies are allowed, by proxy, and such votes are not less than three times the number of votes, if any cast against the resolution by Member so entitled voting.

15.0. Provisions for Amalgamation of Societies: Whenever it shall appear to the Governing Body of any Society registered under this act which has been established for ant particular purpose or purposes that it is available to amalgamation such Society, either wholly or partially with any other Society, such Governing Body may submit the proposition to the Members of the Society in a written or printed report and may convene a Special General Meeting for the consideration thereof according to the Rules and Regulations of the Society. But no such proposition shall be deemed to have been approved unless such report have been delivered or sent by post to every Member of the Society 21 days previous to the date of the Special General Meeting convened by the Governing Body for the consideration thereof, and unless such proposition shall have been agreed to by the votes, cast in favor of the proposition by Members who entitled so to do, vote in the person, or where proxies are allowed, by proxy, and such votes are not less than three times the number of votes, if any cast against the resolution by Member so entitled and voting and confirmed by a similar majority of votes at a Second Special General Meeting convened by the Governing Body after an interval of thirty days after the former meeting.

16.0. Provisions for dissolution of Societies and Adjustment of their Affairs: Any Member not less than three-fourths of the Members of any Society may determine that it shall be dissolved then agreed upon, all necessary steps shall be taken for the disposal and settlement of the property of the Society, it’s claims and liabilities, according to the rules of the said Society applicable thereto, if any, and if there are no such rules, as the Governing Body shall find expedient, provided that, in the event of any dispute arising among the said Governing Body or the Members of the Society, the adjustment of its affairs shall be referred to the principal court of original civil jurisdiction of the district in which the Registered Office of the Society situated and the Court shall make such order in the matter as it shall deemed requisite.

Provided that no Society shall be dissolved unless three-fourths of the  Members shall have expressed a wish for such dissolution by their votes delivered in person, or where proxies are allowed, by proxy, at a special general meeting convened for the purpose. Provided further that whenever the State Government is a Member of, or a contributor to or otherwise interested in any Society registered under this Act, such Society shall not be dissolved without the consent of the State Government.

17.0. Balance Sheet and Annual list of Governing Body to be Filed with Registrar:  On or before the fourteen days succeeding the day on which Annual General Meeting of a Society is held, there shall be field with Registrar a list of the names, addresses and occupations of the Governing Body then entrusted with the management of the affairs of the Society and copy of the balance sheet and income and expenditure account audited by person who under Section 296 of the Companies Act 1956 (Central Act 1 of 1956) can act as an auditor of companies registered in the State of Karnataka. A filing fee of two rupees shall be paid to the Registrar for the filing of list and the balance sheet of an income and expenditure account.

18.0. Upon  Dissolution no  Member to Receive Profits:

(1) Upon the dissolution of   any Society registered under this act, there shall remain, after the satisfaction of all the debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the Members of the said Society or any of them, but shall be given to some other Society, to be determined by the votes of not less than three-fifths of the Members present or where proxies are allowed by proxy at the time of the dissolution, or in default thereof, by the principal civil court of original jurisdiction of the district.

(2) Not withstanding anything contained in sub section (1) it shall be lawful for the Members of any Society dissolved to determine by a majority of the votes of Members present personally or where proxies are allowed, by proxy at the time of dissolution of such Society that any property whatsoever remaining after the satisfaction of all the debts and liabilities shall be given to the State Government to be utilized for any of the purposes referred to in Section-3.